OrangeTill is a Bitcoin payment tool, not a full point-of-sale system. You probably already have a POS — Toast, Square, Clover, Lightspeed, Shopify, or something else — and you're not replacing it. You're adding crypto as a payment option alongside cash, card, and everything else you already accept.
The question every merchant asks after their first Bitcoin payment: "How do I make my books balance?"
The answer is simpler than you'd think. Every major POS has a way to log payments that happen outside the system — the same way you'd record a cash payment when someone pays without touching the register drawer, or a check, or a gift card from a third-party system. Crypto works exactly the same way. You record it as a custom tender type or an "other" payment, enter the dollar amount, and your end-of-day report stays clean.
This guide walks through exactly how to do it in every major POS system.
Hodl says
OrangeTill keeps its own payment log in the History tab — with a CSV export built in. That's your Bitcoin paper trail. Your POS handles the rest of your sales. Two systems, zero confusion.
The golden rule — set up a custom tender type first
Before you take your first Bitcoin payment, spend five minutes in your POS settings creating a custom payment type called "Crypto — OrangeTill" (or just "Crypto"). This is a one-time setup. Once it exists, logging every future Bitcoin payment takes about ten seconds.
Every POS covered in this guide supports custom tender types. The exact menu path varies, but the concept is identical across all of them: you're telling your system "this payment came in as something other than cash or card, here's what to call it and what dollar amount to record."
No cash drawer opens. No card reader is involved. You simply enter the dollar amount and tap the tender type. Done.
🍞 Toast
🍞
Toast POS
Restaurant · Bar · Café · Food service
- 1One-time setup: In Toast Web (toasttab.com), go to Payments → Payment Options → Other Payment Methods. Click Add Payment Method and name it "Crypto — OrangeTill." Set the type to "Other." Save and publish.
- 2When a customer pays with crypto: Ring up the order in Toast as normal. When it's time to take payment, tap Other on the payment screen.
- 3Select "Crypto — OrangeTill" from your custom payment types. Enter the dollar amount of the sale.
- 4In OrangeTill: Enter the same dollar amount, select the coin, show the QR code, and confirm payment received. The note field is a good place to log the table number or check number for cross-reference.
- 5End of day: In Toast's end-of-day report, your "Crypto — OrangeTill" total will appear as a separate line item alongside cash and card. Cross-reference it against OrangeTill's History tab or CSV export to confirm they match.
Tip: Toast does not open the cash drawer for custom payment types — exactly what you want. Your drawer count stays accurate.
⬛ Square
⬛
Square POS
Retail · Restaurant · Services · Pop-up
- 1One-time setup: In Square Dashboard, go to Settings → Checkout → Custom Tender. Enable Custom Tender and name it "Crypto — OrangeTill." Save.
- 2When a customer pays with crypto: Add items to the cart as normal. On the checkout screen, tap Custom Amount or the ... menu and select Custom Tender.
- 3Enter the dollar amount and select "Crypto — OrangeTill." Square will record it as a completed sale without processing a card.
- 4In OrangeTill: Process the Bitcoin payment as normal. Use the note field to add the Square transaction ID or item description for easy cross-reference.
- 5End of day: In Square's sales report, custom tender payments appear under Other Tender or your custom name. Compare against OrangeTill's CSV to verify totals match.
Tip: Square's custom tender feature is available on all plan tiers, including the free plan. No upgrade required.
🍀 Clover
🍀
Clover POS
Retail · Restaurant · Quick service · Services
- 1One-time setup: Log into Clover Web Dashboard → Setup → Payments → Additional Tender. Click Add Tender, name it "Crypto — OrangeTill," and set it to non-cash (so the drawer doesn't open). Save.
- 2When a customer pays with crypto: Ring up the order. On the payment screen, tap Other Tender and select "Crypto — OrangeTill."
- 3Enter the dollar amount. Clover will mark the transaction as paid under your custom tender type.
- 4In OrangeTill: Complete the Bitcoin payment and confirm receipt. Note the Clover order number in OrangeTill's note field.
- 5End of day: Clover's Transactions report breaks out each tender type. Your Bitcoin total will appear as a separate line. Match it against OrangeTill History.
Tip: Clover's "non-cash" tender setting is key — make sure it's enabled so the drawer stays closed and your cash count stays accurate.
💡 Lightspeed
💡
Lightspeed POS
Retail · Restaurant · Golf · eCommerce
- 1One-time setup (Lightspeed Restaurant): In the Back Office, go to Configuration → Payment Methods → Add Payment Method. Name it "Crypto — OrangeTill" and set the type to "Other." Save and sync to your terminals.
- 2One-time setup (Lightspeed Retail): Go to Settings → Payment Types → Add Payment Type. Name it "Crypto" and set it to non-cash.
- 3When a customer pays with crypto: Complete the sale and at checkout select "Crypto — OrangeTill" as the payment method. Enter the dollar amount.
- 4In OrangeTill: Process the payment, confirm receipt, and log the Lightspeed receipt number in the note field.
- 5End of day: Lightspeed's payment summary report shows each tender type separately. Cross-reference the crypto line with OrangeTill's History tab.
Tip: Lightspeed Retail and Lightspeed Restaurant are different products with slightly different menu paths. The steps above cover both — check which version you're on if you can't find the menu.
🛍️ Shopify POS
🛍️
Shopify POS
Retail · Pop-up · Markets · eCommerce with in-person
- 1One-time setup: In Shopify Admin, go to Settings → Payments → Manual Payment Methods → Add Manual Payment Method. Name it "Crypto — OrangeTill." Save.
- 2When a customer pays with crypto: Build the cart in Shopify POS. At checkout, select Custom or the manual payment method you created.
- 3Enter the amount and mark the order as paid. Shopify will record it as a completed order under your custom payment method.
- 4In OrangeTill: Process the crypto side as normal. Log the Shopify order number in OrangeTill's note field for easy matching.
- 5End of day: Shopify's payment reports break out each payment method. Your Bitcoin orders will appear under "Crypto — OrangeTill" separately from card and cash.
Tip: Shopify POS Pro is not required for manual payment methods — this feature is available on all Shopify plans.
🍽️ TouchBistro
🍽️
TouchBistro
Restaurant · Bar · Café · Food truck
- 1One-time setup: In TouchBistro, go to Admin → Payment → Custom Payment Types → Add Custom Payment. Name it "Crypto — OrangeTill" and set it as non-cash. Save.
- 2When a customer pays with crypto: Ring up the bill. At the payment screen, select Custom Payment and choose "Crypto — OrangeTill."
- 3Enter the exact dollar amount of the bill (including any tip if applicable). TouchBistro records it as a closed check.
- 4In OrangeTill: Use the tip selector if the customer added a tip, confirm the total, and process. Log the table number in the note field.
- 5End of day: TouchBistro's end-of-day report shows custom payment totals separately. Match against OrangeTill History.
Tip: OrangeTill has a built-in tip selector — use it so the total you confirm in OrangeTill matches exactly what you enter in TouchBistro.
💙 PayPal Zettle
💙
PayPal Zettle
Retail · Market stalls · Pop-up · Small business
- 1One-time setup: In the Zettle app, go to Settings → Payment Methods → Add Payment Method. Create a custom method called "Crypto — OrangeTill."
- 2When a customer pays with crypto: Add items and proceed to checkout. Select your custom "Crypto — OrangeTill" payment method.
- 3Enter the dollar amount and complete the sale in Zettle. No card reader activates.
- 4In OrangeTill: Process the Bitcoin payment and confirm receipt.
- 5End of day: Zettle's sales report shows custom payment methods as a separate line. Cross-reference with OrangeTill's CSV export.
Tip: Zettle is particularly popular for markets and pop-ups — great situations where customers paying in Bitcoin is especially common.
🌾 Heartland
🌾
Heartland POS
Restaurant · Retail · Small to mid-size business
- 1One-time setup: In Heartland's back office portal, navigate to Settings → Tenders → Add Tender. Name it "Crypto — OrangeTill" and set it as a non-cash, non-integrated tender. Save.
- 2When a customer pays with crypto: Complete the order. At the payment screen, select the "Crypto — OrangeTill" tender.
- 3Enter the dollar amount. Heartland logs the transaction under that tender type.
- 4In OrangeTill: Process and confirm crypto receipt. Note the Heartland transaction ID in OrangeTill's note field.
- 5End of day: Heartland's settlement report groups by tender type. Your Bitcoin line will be clearly separated.
Tip: If you use Heartland's accounting integrations (QuickBooks, etc.), your Bitcoin tender type will flow through automatically as its own category — no extra bookkeeping steps needed.
🍎 Revel Systems
🍎
Revel Systems
Restaurant · Retail · Enterprise · Quick service
- 1One-time setup: In the Revel Management Console, go to Settings → Payment → Payment Types → Add Payment Type. Create "Crypto — OrangeTill" as an "Other" type. Push settings to your POS terminals.
- 2When a customer pays with crypto: Complete the order and at checkout select "Crypto — OrangeTill" from your payment types.
- 3Enter the dollar amount and complete the transaction. No integrated payment terminal activates.
- 4In OrangeTill: Process the Bitcoin payment as normal.
- 5End of day: Revel's detailed reports show every payment type broken out. Your Bitcoin total appears as its own line in the settlement summary.
Tip: Revel is used by larger operations with multiple terminals. If you have more than one station, make sure to push the new payment type to all terminals from the Management Console.
📋 Any other POS — the universal approach
📋
Any POS System
The same logic applies everywhere
- 1Look for: "Custom Tender," "Other Payment," "Manual Payment," "Alternative Tender," or "Additional Payment Method" in your POS settings. Every serious POS has one of these.
- 2Create a new entry called "Crypto — OrangeTill." Set it as non-cash so the drawer doesn't open.
- 3At checkout, select it and enter the dollar amount. Your POS records the sale. OrangeTill handles the crypto side separately.
- 4At end of day, your POS report will show a "Crypto" line. Match it against OrangeTill's History tab or CSV export.
Can't find a custom tender option? Log the Bitcoin payment as "Cash" in your POS and keep OrangeTill's CSV as your separate crypto record. Not ideal, but it works. Flag it clearly in your notes so your accountant knows.
Your daily reconciliation checklist
At the end of every day that you accepted Bitcoin payments, run through this quick checklist:
📋 End-of-day crypto reconciliation — print this out
- Open OrangeTill History and filter to "Today." Note the total dollar amount.
- Open your POS end-of-day report. Find the "Crypto — OrangeTill" tender line. Note the total.
- The two numbers should match. If they don't, check for any missed entries in either system.
- Export OrangeTill's CSV and save it (weekly or monthly). This is your Bitcoin income record for tax purposes.
- If you use Koinly for crypto tax reporting, export the Koinly-format CSV from OrangeTill's History tab and import it to Koinly.
- Done. Close out your POS as normal.
Hodl says
Keep your OrangeTill CSV exports somewhere safe — a dedicated folder in Google Drive works great. Your accountant will thank you at tax time, and so will you if you ever get audited.
A note on accounting and taxes
When you receive Bitcoin as payment, the IRS treats it as income at the fair market value in US dollars at the time of the transaction. OrangeTill records the dollar value of every payment at the moment it's confirmed — that's the number to use for your income records, and it's exactly what appears in your CSV export.
Your POS records the same dollar amount under your custom tender type. These two numbers should always match. If they do, your books are clean and your tax reporting is straightforward.
For more detail on crypto taxes for small businesses, see our full tax guide →
Questions
Do I need to tell my POS provider I'm accepting Bitcoin? ▼
No. From your POS's perspective, you're just creating a custom payment type — the same way you might add "House Account" or "Employee Meal." The POS has no idea (or interest in) what the underlying payment method is. You're simply telling it how to categorize a sale that was paid for outside its integrated payment processing.
What if my totals don't match at end of day? ▼
Check for any payment you confirmed in OrangeTill but forgot to log in your POS, or vice versa. The most common cause is entering the wrong dollar amount in one system — especially if a tip was added. OrangeTill's History tab shows the exact confirmed amount including any tip, so use that as your source of truth and adjust the POS entry to match.
Should I record the crypto amount or the dollar amount in my POS? ▼
Always the dollar amount. Your POS works in dollars. Your books are in dollars. The crypto amount (e.g., 0.00042 BTC) lives in OrangeTill's records and your wallet history — it's useful for tax tracking but not for your daily sales reports. Enter the dollar value of the sale, every time.
How do I handle refunds on a Bitcoin payment? ▼
Bitcoin payments cannot be reversed on the blockchain — all sales are final once sent. This is actually a merchant advantage: no chargebacks. If you choose to issue a refund as a matter of customer service, you would send Bitcoin back to the customer's wallet manually (from your wallet app, not OrangeTill) and record a refund against the original transaction in your POS. Make sure your refund policy is communicated clearly to customers before they pay.
What about QuickBooks or other accounting software? ▼
If your POS syncs with QuickBooks, Xero, or similar software, your "Crypto — OrangeTill" tender type will flow through automatically as its own revenue category. You can then match it against OrangeTill's CSV for reconciliation. If you enter crypto manually in your accounting software, use the dollar amount from OrangeTill's History tab and categorize it as business income.
My POS doesn't have a custom tender option. What do I do? ▼
Log it as "Cash" in your POS and keep a note that it was actually a Bitcoin payment. Then use OrangeTill's CSV export as your detailed crypto record. It's not the cleanest setup but it works perfectly well. Alternatively, contact your POS provider — most support custom tenders and may just need to enable the feature for your account.
Works with every POS. No integration required.
OrangeTill runs alongside your existing setup — Toast, Square, Clover, or anything else. Add Bitcoin payments to your business in minutes.
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