A lot of small business owners don't manage their own books. They run their business, hand a folder of records to their accountant every quarter or year-end, and trust that the numbers come out right. That system works just fine with crypto — you just need to know what goes in the folder.
The short version: OrangeTill generates a CSV export of every transaction with all the fields your accountant needs. You pull that file, send it to them, and you're done. The rest of this article explains what's in that file, how to get it to them, and what they might need to know about how crypto merchant income actually works.
Your accountant doesn't need access to your register. They need your records. Those are two different things.
What your accountant actually needs
For a merchant who accepts Bitcoin through OrangeTill, the core record your accountant needs is simple: a log of every payment received, showing the dollar value at the time of the transaction. That's it. OrangeTill records this automatically on every payment — you never have to calculate or estimate it.
Here's what the OrangeTill CSV export includes:
| Field | What it means for your accountant |
|---|---|
| Date / Time | When the payment was received — required for income reporting |
| USD Value | The dollar value of the crypto at the moment of receipt — this is what gets reported as income |
| Currency | Which cryptocurrency was received (BTC, ETH, USDC, etc.) |
| Crypto Amount | The amount in crypto — useful if your accountant or a tax platform needs to track cost basis |
| Transaction ID | The on-chain identifier — verifiable backup documentation |
The USD Value column is the key one. The IRS requires merchants to report crypto income at fair market value in dollars at the time of receipt — and OrangeTill captures that automatically on every transaction. Your accountant doesn't need to look anything up or reconstruct values from price charts.
Export monthly and keep copies somewhere you can find them — email to yourself, a shared folder with your accountant, wherever works. The worst time to discover you need last year's records is April 14th.
How to export your transaction history
In OrangeTill, go to Transaction History → Export. You can export by date range — most accountants will want a full calendar year at once, though exporting quarterly is fine too if that's your routine. The file downloads as a CSV, which opens in Excel, Google Sheets, or any accounting software.
That file is what you hand to your accountant. If you do this on a schedule — quarterly or monthly — you won't end up scrambling at year-end.
How to get it to them — your options
There's no single right answer here. The best approach depends on how you already work with your accountant and how often they need your records. Here are the realistic paths:
Convert to dollars immediately? The CSV export is all you need. Hand it to your accountant at year-end (or quarterly). Done.
Hold some crypto? The CSV covers your income reporting. Koinly or a similar tool helps your accountant track the cost basis and capital gains on what you're holding.
Accountant already manages your books digitally? Ask them what format they prefer. Most will be happy with the CSV. Some may prefer to connect directly via Koinly if they're already using it.
What your accountant needs to know about crypto merchant income
If your accountant hasn't dealt with crypto business income before, they may have questions. The good news is that for a merchant using OrangeTill, it's not complicated. Here's the short brief you can share with them:
What OrangeTill is: A non-custodial crypto point-of-sale app. The merchant enters a dollar amount, the customer pays in cryptocurrency, and OrangeTill logs the transaction. The merchant receives crypto directly to their own wallet — OrangeTill never holds or processes the funds.
How income is recorded: Every transaction is logged with the USD value at time of receipt (using live exchange rates at the moment of payment). The CSV export contains date, USD value, cryptocurrency, crypto amount, and transaction ID — the fields needed for income reporting under IRS Notice 2014-21.
Capital gains: If the merchant converts to dollars immediately via auto-convert or an exchange, there is minimal capital gain/loss exposure. If they hold Bitcoin received as payment, cost basis tracking is needed — Koinly or a similar platform handles this using wallet transaction history.
Sales tax: OrangeTill back-calculates the tax-exclusive subtotal from each transaction if a tax rate is set in Settings. That separation is in the export.
The routine that works
For most merchants with an accountant handling their books, the simplest sustainable routine is: export your OrangeTill transaction history at the end of every quarter and drop it in a shared folder with your accountant. That's one file, four times a year. Your accountant has everything they need, you're not reinventing anything, and there are no surprises at tax time.
If you're already in the habit of collecting receipts, invoices, and statements for your accountant, this is just one more item in that folder.
OrangeTill keeps the records. You keep the business.
Every payment is logged with the date, dollar value, and transaction ID — ready to export whenever your accountant needs it.
Try OrangeTill for Free →